Online scheduling system in 34 languages for embassies & consulates

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International appointment scheduling made simple and efficient

Designed for diplomatic services

Enable easy booking of visa interviews, citizenship services, and other consulate appointments in users’ language and timezone. Manage schedule availability for different service types, staff members, and special events.

Integrated with essential services

Automatically sync appointments with calendar apps to streamline operations. Provide secure payment options for consular fees and utilize SMS and email for appointment confirmations and reminders.

Efficient and cost-effective

Begin with plans as low as $ 9 per month, offering scalable solutions to meet the needs of any diplomatic mission. Simplify the appointment process for both staff and constituents, ensuring a smooth and efficient experience.

Example of a SuperSaaS schedule on a computer for embassies & consulates
Example of a SuperSaaS schedule on a mobile device for embassies & consulates
Example of a SuperSaaS widget-type schedule on a tablet device for embassies & consulates

Features of our embassy & consulates appointment booking software

Visitor self-booking

Save time by pre-defining how and when visitors can book or reschedule events and meetings in your schedule without your involvement

Languages and time zones

Visitors or applicants can choose from 34 languages and optionally their timezone is detected automatically

Custom layout & forms

Completely customize the layout and ask specific information that you need as part of a booking, such as visa requirements, identification information, etc.

Add to your website

Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding

Confirmations & reminders

Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made

Calendar customization galore

Set custom appointment lengths, specify what information users are required to fill out, specify the location of meetings, etc.

User management

Set separate access levels for team members or create user groups with access to specific schedules

Reporting & analytics

Gain insights in your bookings or export to a different program, such as Excel

Security & reliability

Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring

Why online appointment booking is essential for embassies and consulates

SuperSaaS schedule on a laptop

Let visitors and visa applicants schedule appointments online 24/7

An appointment scheduling system offers citizens and visitors the flexibility to book appointments beyond traditional office hours, enhancing their overall experience with the embassy or consulate. Automation not only optimizes administrative time but also ensures optimal utilization of appointment slots.

  • Streamlined process: simplify scheduling tasks, allowing applicants to reschedule appointments autonomously.
  • Minimize no-shows: automatically send appointment confirmations and reminders before the appointment starts.
  • Buffer time: allocate buffer time between appointments to prevent potential overruns.

Every visitor’s appointments and information in one place

Another significant benefit is the ability to centralize visitor information, facilitating easier tracking of applicants and their documentation. All relevant details, such as resumes and motivation letters, can be stored alongside appointment details, streamlining the application process.

  • Customizable forms: collect essential applicant information via customizable online forms.
  • Data protection compliance: securely store uploaded documents in your Dropbox account for confidentiality reasons and to meet GDPR restrictions.

Tailored solutions for diplomatic missions

Our appointment scheduling system has been refined over years to meet the unique needs of embassy and consulate operations, incorporating feedback from diplomatic professionals to provide comprehensive scheduling solutions.

  • Multilingual interface: connect with citizens and visitors in 34 different languages.
  • Timezone support: display appointments in your visitor’s local time, for planning remote appointments.
  • Virtual appointments: send a link automatically for (video) conferencing services like Google Meet and Zoom, when meeting virtually.
  • Scalability: our pricing model allows easily upgrade or downgrade your subscription to accommodate high-demand periods.

Easily add online booking to your website

Integrate a button or a schedule on your website or use it stand-alone
Works just as well on desktop as on mobile
Adjust the look & feel to match your site
Embassy of Genovia
Make an appointment
Embassy of Genovia
Make an appointment
Portrait of a happy female customer of appointment scheduling Portrait of a happy female customer of online appointment booking

Don’t take it from us,
take it from our customers

I trailed many scheduling products before subscribing to SuperSaaS. SuperSaaS is the best by far, it really stands out. It has so much flexibility built in. You can tailor it to exactly what you need. It’s a powerful tool. A great feature is being able to change what functions are called, e.g., users can be called employees or clients etc, appointments called meetings or bookings etc. This allows an organization to make it intuitive for their staff, which is often half the battle when creating a new process.

C J Ross, Manager, Government Department

We have piloted several online booking calendars – this is by far the best and most flexible. We are a recording studio and bands just love being able to book themselves in! We have noticed a sudden rise in rehearsal bookings since switching to SuperSaaS.

John Merriman, Crown Lane Studio

SuperSaaS satisfied the unique appointment scheduling needs of my drop in child care center while making it more convenient for parents to schedule their own reservations.

Mandy James, The Treehouse Hourly Child Care

We use SuperSaaS for booking everything online from meeting rooms to bikes, and all our staff comment on how easy and efficient it is to use.

Louise Shaw, Kent Union

Easy to use online reservation system with great features that makes record keeping a breeze, we can easily tailor our sessions to those people who have signed in.

Kelsey Lapthorn, Ashford Run England Leader

We have used SuperSaaS Online Appointment Scheduling System for signups for many dog training classes and both trainers and students have been quite happy with the functionality!

Julia, DogWorks Training Inc.

SuperSaaS was up and running smoothly in 15 minutes and fully integrated into my site, in style and format, in about an hour. The flexibility and simplicity of this online booking system is impressive.

Kane, Float Matrix
Portrait of a happy male customer of online appointment booking
Portrait of a happy male customer of online appointment scheduling
Our scheduling service is used for:
  • Consulates
  • High Commissions
  • Diplomatic Missions
  • Trade Offices
  • Cultural Institutes
  • Economic Development Organizations
  • Tourism Boards
  • and more…

The benefits for your organization

Increased efficiency

Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.

Better service

Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred in today’s digital world.

Decreased No-shows

Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, ensuring better attendance at events and appointments