Online scheduling system in 34 languages for embassies & consulates
Our free plan is free forever.
International appointment scheduling made simple and efficient
Enable easy booking of visa interviews, citizenship services, and other consulate appointments in users’ language and timezone. Manage schedule availability for different service types, staff members, and special events.
Automatically sync appointments with calendar apps to streamline operations. Provide secure payment options for consular fees and utilize SMS and email for appointment confirmations and reminders.
Begin with plans as low as $ 9 per month, offering scalable solutions to meet the needs of any diplomatic mission. Simplify the appointment process for both staff and constituents, ensuring a smooth and efficient experience.
Features of our embassy & consulates appointment booking software
Visitor self-booking
Save time by pre-defining how and when visitors can book or reschedule events and meetings in your schedule without your involvement
Languages and time zones
Visitors or applicants can choose from 34 languages and optionally their timezone is detected automatically
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as visa requirements, identification information, etc.
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Calendar customization galore
Set custom appointment lengths, specify what information users are required to fill out, specify the location of meetings, etc.
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights in your bookings or export to a different program, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Why online appointment booking is essential for embassies and consulates
Let visitors and visa applicants schedule appointments online 24/7
An appointment scheduling system offers citizens and visitors the flexibility to book appointments beyond traditional office hours, enhancing their overall experience with the embassy or consulate. Automation not only optimizes administrative time but also ensures optimal utilization of appointment slots.
- Streamlined process: simplify scheduling tasks, allowing applicants to reschedule appointments autonomously.
- Minimize no-shows: automatically send appointment confirmations and reminders before the appointment starts.
- Buffer time: allocate buffer time between appointments to prevent potential overruns.
Every visitor’s appointments and information in one place
Another significant benefit is the ability to centralize visitor information, facilitating easier tracking of applicants and their documentation. All relevant details, such as resumes and motivation letters, can be stored alongside appointment details, streamlining the application process.
- Customizable forms: collect essential applicant information via customizable online forms.
- Data protection compliance: securely store uploaded documents in your Dropbox account for confidentiality reasons and to meet GDPR restrictions.
Tailored solutions for diplomatic missions
Our appointment scheduling system has been refined over years to meet the unique needs of embassy and consulate operations, incorporating feedback from diplomatic professionals to provide comprehensive scheduling solutions.
- Multilingual interface: connect with citizens and visitors in 34 different languages.
- Timezone support: display appointments in your visitor’s local time, for planning remote appointments.
- Virtual appointments: send a link automatically for (video) conferencing services like Google Meet and Zoom, when meeting virtually.
- Scalability: our pricing model allows easily upgrade or downgrade your subscription to accommodate high-demand periods.
Easily add online booking to your website
Don’t take it from us,
take it from our customers
- Consulates
- High Commissions
- Diplomatic Missions
- Trade Offices
- Cultural Institutes
- Economic Development Organizations
- Tourism Boards
- and more…
Connect your appointment schedule with your favorite apps and software
The online appointment scheduling system that allows you to integrate with your favorite apps and software
Microsoft Outlook
Zoom
WordPress
Instagram
Twilio
PayPal
Stripe
The benefits for your organization
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred in today’s digital world.
Decreased No-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, ensuring better attendance at events and appointments