Online appointment scheduling system for personal trainers

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Maximize your personal training session bookings

Customized for fitness coaching

Schedule individual sessions, group workouts, and special fitness programs. Customize session lengths, locations, and workout types to fit client needs.

Seamless integration

Keep your schedule in sync with your calendar app to ensure no double bookings. Utilize online payment options for session fees and use SMS or email for session confirmations and reminders.

Affordable scalability

Start with plans from just $ 9 per month, designed to grow with your client base. Paid plans simply include all features.

Example of a SuperSaaS schedule on a computer for personal trainers
Example of a SuperSaaS schedule on a mobile device for personal trainers
Example of a SuperSaaS widget-type schedule on a tablet device for personal trainers

Features of our personal trainer appointment booking software

Customer self-booking

Save time by pre-defining how and when customers can book or reschedule appointments without your involvement

Adapts to your business

All the functionality you need for personal trainers such as matching trainers’ schedules with lesson bookings, ensuring the availability of qualified staff when needed

Custom layout & forms

Completely customize the layout and ask specific information that you need as part of a booking, such as fitness goals or medical history

Add to your website

Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding

Confirmations & reminders

Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made

Your business, your rules

Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process

Many payment options

Ask customers to pay at the time of bookings, or send an invoice afterwards, through your own payment provider

Combine or synchronize calendars

Let the availability of staff depend on another calendar, such as their personal Google or Outlook calendar or combine schedules into one

Calendar customization galore

Add clients to a waiting list, add buffer time, create recurring appointments

User management

Add individual staff calendars for multiple trainers, each with their own login, all connected to one account. Limit client access to specific schedules via user groups.

Reporting & analytics

Gain insights in your bookings or export to a different program, such as Excel

Security & reliability

Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring

Why many personal trainers are offering online appointment booking

SuperSaaS schedule on a laptop

Your clients booking sessions 24/7 online

With online reservation software you can easily let new or existing clients make book an appointment with you online at any time. Through automation you save time and fill your schedule.

  • Increase satisfaction: allow clients to book appointments and reschedule when it suits them best.
  • Reduce no-shows: send booking confirmations and reminders automatically shortly before the reserved time.
  • Recurring bookings: use the system for single reservations or for a series of sessions at once.

A variety of commercial opportunities

Let the system take care of the payment upfront, but also discover new commercial opportunities.

  • Flexible payments: offer payment at booking or sell credits packages. It’s also possible to send an invoice automatically afterwards, through your own payment provider.
  • Price rules: apply price rules to allow members to book for free or use credits and to have non-members pay upfront, or set peak and off-peak rates.
  • Promotions: attract new clients by creating your own sales coupons and promotional offers (e.g. “First lesson free” or “Book 10, get 1 free”).
  • Cross-selling: add a drop-down menu to your schedule and cross-sell other services like nutrition consulting, exercise packages, etc. to increase your revenue.

Ideal for personal trainers

Many of our clients are running personal training businesses too. Based on their feedback we have optimized and added features over many years so the system now covers any scheduling need your business may have.

  • Follow-ups: automatically send customized and branded nutrition or workout plans after each session as a follow-up email/text.
  • Handle cancellations: determine if and how far in advance reservations for a session can be changed or canceled without your involvement.
  • Instant booking: utilize QR codes on business cards or promotional materials to simplify the booking process for clients.

Easily add online booking to your website

Integrate a button or a schedule on your website or use it stand-alone
Works just as well on desktop as on mobile
Adjust the look & feel to match your site
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FitPro Elite
Book now!
Portrait of a happy female customer of appointment scheduling Portrait of a happy female customer of online appointment booking

Don’t take it from us,
take it from our customers

SuperSaaS has taken out all the stress out of my client scheduling. I can accept payments on the schedule, so clients can pay for their appointment when they schedule it. Their client service is very responsive and I can easily send text and email reminders. I have three different business, each of which is managed by SuperSaaS. It enables me to let my clients manage their own appointments so that I don’t have to manage appointments for 100+ people.

Deborah L., Certified Personal Trainer

We have piloted several online booking calendars – this is by far the best and most flexible. We are a recording studio and bands just love being able to book themselves in! We have noticed a sudden rise in rehearsal bookings since switching to SuperSaaS.

John Merriman, Crown Lane Studio

SuperSaaS satisfied the unique appointment scheduling needs of my drop in child care center while making it more convenient for parents to schedule their own reservations.

Mandy James, The Treehouse Hourly Child Care

We use SuperSaaS for booking everything online from meeting rooms to bikes, and all our staff comment on how easy and efficient it is to use.

Louise Shaw, Kent Union

Easy to use online reservation system with great features that makes record keeping a breeze, we can easily tailor our sessions to those people who have signed in.

Kelsey Lapthorn, Ashford Run England Leader

We have used SuperSaaS Online Appointment Scheduling System for signups for many dog training classes and both trainers and students have been quite happy with the functionality!

Julia, DogWorks Training Inc.

SuperSaaS was up and running smoothly in 15 minutes and fully integrated into my site, in style and format, in about an hour. The flexibility and simplicity of this online booking system is impressive.

Kane, Float Matrix
Portrait of a happy male customer of online appointment booking
Portrait of a happy male customer of online appointment scheduling
Our scheduling service is used for:
  • Bootcamp classes
  • CrossFit training
  • Fitness classes
  • Spinning classes
  • Boxing classes
  • HIIT training
  • and more…

The benefits for your business

Increased efficiency

Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.

Better service

Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred by customers in today’s digital world.

Decreased No-shows

Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your business operates at maximum capacity.